Administrative Assistant - Finance

Responsible for standard office procedures, sort, prioritize and distribute mail, including shipping small packages (FedEx), order supplies, and answer phones
Daily report generation and distribution
Receptionist's duties- phones, signing for packages, etc.
Greeting and signing in/out visitors
Arranging conference rooms, luncheons, etc.
Office equipment repair coordinator- fax, copiers, telephone (point person)
Receiving indirect SAP PO receipts
P-Card purchases for office supplies, recurring rental expenses, miscellaneous.
Input Payroll and run payroll reports.
Scan and input tax exemption certifications
Assist with freight claims
COD checks- receive, log and forward to lock box.
May assist with entry of price credit SharePoint process for approval
Email communication and correspondence with field
Specialized Knowledge/Skills:
1. Excellent verbal and written communication skills, managing communications from line level staff to field management
2. Strong customer service skills and experience with problem resolution
3. Self-motivated and dependable
4. Strong organizational and time management skills
5. Ability to work effectively and diplomatically with all levels of employees
6. Good analytical skills, detail oriented
7. PC skills and knowledge of various software, including MS Office
+ Ability to work well under pressure. Capable of prioritizing diverse workload with conflicting time sensitive deadlines from various staff and supervisors

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